Although it can seem mundane, sharing dashboards and reports effectively can often be tricky to accomplish. How do you create and deliver the report on a timely basis? How do you ensure the right people have access? How do you ensure the data is refreshed?
If you are still creating reports in Excel or PowerPoint and distributing them via email, Google Data Studio will make your life much easier!
Wouldn’t it be nice if you could share a dashboard that users could view whenever they want, for any time period they want? Wouldn’t it be nice if users could view shared reports without logging in, downloading a file, or installing an application? Wouldn’t it be nice if you could do this all with a free tool?
Data Studio allows you to share reports as simply as you would share a Google Doc. And since the platform is entirely web-based, all reports maintain a live connection to the underlying data source. Read on to see how easy report sharing can be!
How to Share a Data Studio Report
- From either the View or Edit mode in your report, click the “add person” icon at the top right of the screen.
- If you have used Google Docs, Sheets, or Slides, you will recognize the sharing interface in Data Studio. You have a few options for sharing your report:
- Get a shareable link that you can send to anyone. To view the report, they won’t need to login to Data Studio.
- Or you can add specific people and assign View or Edit permissions accordingly. In this case, a Google account is required.
Benefits of Sharing with Data Studio
- All Data Studio reports are stored in the cloud and can be accessed from any computer or mobile device. No additional software or applications are needed to view or edit reports.
- Sharing reports via a link allows users to view reports or dashboards without needing to login.
- Report viewers do not need access to the underlying data source. For example, you do not need to give users permissions to Google Analytics in order to share GA data via Data Studio.
- Interactive date ranges and filter controls allow the viewer to interact with the data. A well-designed dashboard can reduce the need for creating multiple static reports of different time periods, segments, and breakdowns
- Reports have a live connection to the data sources, so they will automatically refresh with new data when available.
If you would like to learn more about Google Data Studio, check out our upcoming in-class Data Studio 1-Day Course.
If you found this post helpful, be sure to check out other posts in our Data Studio series:
1. Tracking Your Data Studio Dashboards in Google Analytics
2. Google Analytics Dashboard Template for Data Studio
3. Calculating Goal Flow Conversion Rate in Data Studio
4. Adding Images to Your Tables in Data Studio
5. Embedding Links in Data Studio
6. Simple Visualizations in Data Studio
7. Custom Channel Groupings in Data Studio
8. Calculating Percent of Total in Data Studio
9. Tips for Using RegEx in Data Studio
10. Data Studio Connectors from a Galaxy Far, Far Away
11. Audit Your Google Analytics Implementation with Data Studio